The recent rash of data breaches has prompted many organizations to wonder if their data is secure. With the appropriate security features in a virtual data room, it is possible to safeguard confidential documents from being seen by an unauthorised person.
Traditionally, companies shared confidential documents with selected parties in physical rooms. Nowadays due diligence is conducted online in virtual rooms based on secure cloud platforms. Virtual rooms are a key component in the successful conclusion of complex strategic transactions.
It’s crucial that you have the right tools in place to securely and effectively share sensitive documents, whether your company keep your files organized is in the process of M&A or restructuring, bankruptcy or is undergoing a capital raise. The most effective virtual data rooms offer robust collaboration tools remote access retrieval and secure data protection that is unbreakable. These include Chinese walls with automatic indexing, watermarking, and Q&A workflows. Top virtual data rooms also ensure the compliance with international standards such as GDPR, CCPA and SOX by using protocol reporting and auditing.
Secure document viewing features such as fence views, view-only modes and access restrictions are crucial to ensure that confidential information is not in the from the dangerous hands of. Furthermore, you should be sure that your data room’s encryption technology secures data both while it is in transit as well as at rest.
A reliable and secure online data room solution will also allow you to download PDF documents to view offline. This is a feature that most users use due to the fact that they print their documents in order to read offline. If you enable this feature in your VDR the protection that you apply to the original PDF will be automatically removed.