If your business handles sensitive information about employees and customers or confidential documents on business accounts and deals it is vital to restrict access to these files from prying eyes. Even the employees are well-trained and trustworthy, a small mistake can have serious consequences. Here are four strategies that will help you restrict the access to digital documents to prevent a security breach.
Using two-factor or multi-factor authentication protocols to gain access to data is a reliable method to http://www.vdr-soft.net/virtual-deal-room-software-best-practices/ stop attackers from accessing protected files. The additional layer of security prevents them from stealing usernames and passwords to access confidential information. It also assists in ensuring compliance with laws like GDPR and HIPAA.
The requirement for eSignatures is a preferred option for businesses who want to keep those who don’t have permission from accessing private files. This allows businesses to verify the identity of a person before giving them access to private information. It also ensures maximum security as any changes to documents can be easily detected.
Higher levels of security can be achieved through custom permissions that permit managers to control how sensitive files are printed, opened and copied. Restrictions can be placed on the kind of changes a file can undergo too like changing the text or design. Examine trails can also be added to these documents, allowing administrators to monitor activities and detect any unauthorized modifications made.
This can be accomplished by making sure that you enforce the “clean desk policy” which ensures that all documents and papers are safely locked away or password protected when an employee goes away from their desk. This can be accomplished by applying the “clean desk policy” which assures that all papers and documents are safely secured by a password when employees leave their desks and all devices, regardless of whether it’s a laptop, desktop computer or smartphone are cleared of any data before they are turned off or taken away.